Be Realistic About Time

kilter Something’s happened to our expectations. In my lifetime, I have seen the expectation of a response in business dwindle down from two days to no more than a few hours. Mostly, it’s my web friends to blame. Offline-only people don’t seem as frantic about their pace, but my connections via the web? If two or three hours pass between the time I receive a direct message on Twitter, or an email, I’ll get the opposite piece of correspondence asking me if I received the message (If someone sends me a tweet, I’ll get an email asking if I received it, and vice versa). Text messages slip past my screen asking if I saw the email come in.

When did we start expecting this kind of turnaround? When did we all opt to be Pavlov to the dinging bell? Who said this was how business gets done?

Equally interesting is that this seems to be the expecation regardless of time of day, and on weekends as well. I received a query on Saturday evening, and found a somewhat more anxious email in my box before noon on Sunday.

We’re all to blame. It’s no one person’s fault. But it doesn’t have to be like this. We can reinstate boundaries and manage expectations. Business has to move fast, but do we really want the future where we’re all tethered to Twitter?

Not even I want that.

Photo credit Deja V Maker

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  • john galt

    understood… the timing is right…

  • john galt

    understood… the timing is right…

  • http://www.robthomas.us Rob Thomas

    I concur. Fast is good, but why do we all need to have a knee-jerk reaction or an opinion on everything that happens around the world. I understand empathy, but sometimes I have to just reach over and shut down every piece of equipment in my house that talks, beeps or vibrates whenever something incredible, amazing or appalling happens.

    What’s next? Twitter, I agree is awesome. but couldn’t we just listen to some “smooth jazz” every once in a while without everyone knowing which song we listened to…

  • http://www.robthomas.us Rob Thomas

    I concur. Fast is good, but why do we all need to have a knee-jerk reaction or an opinion on everything that happens around the world. I understand empathy, but sometimes I have to just reach over and shut down every piece of equipment in my house that talks, beeps or vibrates whenever something incredible, amazing or appalling happens.

    What’s next? Twitter, I agree is awesome. but couldn’t we just listen to some “smooth jazz” every once in a while without everyone knowing which song we listened to…

  • dagny…

    now?

  • dagny…

    now?

  • http://www.techmamas.com TechMama

    My friends that don’t “do” online networking do things like “make” phone calls and only check their email at night. I wonder if the plugged life is really the way to go.. But then here I am close to 11pm at night, connecting with people around the world online (Twitter, Facebook, blogs etc..).. So – yes, I would rather be plugged in – even if it means I miss it when I happen to shut off my computer and smartphone… Unplugging now.. For sleep that is..

  • http://www.techmamas.com TechMama

    My friends that don’t “do” online networking do things like “make” phone calls and only check their email at night. I wonder if the plugged life is really the way to go.. But then here I am close to 11pm at night, connecting with people around the world online (Twitter, Facebook, blogs etc..).. So – yes, I would rather be plugged in – even if it means I miss it when I happen to shut off my computer and smartphone… Unplugging now.. For sleep that is..

  • http://www.onebyonemedia.com Jim “Genuine” Turner

    I have been putting responser times on my calendar. I have so many requests to respond to people sometimes the important (yes, they are all actually important) ones get lost in the shuffle. Drinking from a firehouse sometimes does not allow you to taste the youcky stuff that is coming through and of course, vice versa. The must respond stuff gets put on a calendar. I star things and categorize and everything else and it still gets caught in the crowd. This is also another reason to outsource a person to help. That is a little sad to me.

  • http://www.onebyonemedia.com Jim “Genuine” Turner

    I have been putting responser times on my calendar. I have so many requests to respond to people sometimes the important (yes, they are all actually important) ones get lost in the shuffle. Drinking from a firehouse sometimes does not allow you to taste the youcky stuff that is coming through and of course, vice versa. The must respond stuff gets put on a calendar. I star things and categorize and everything else and it still gets caught in the crowd. This is also another reason to outsource a person to help. That is a little sad to me.

  • http://www.onebyonemedia.com Jim “Genuine” Turner

    Sorry but the question in this post did not get added to the list. Or was that rhetorical. Go ahead and take a few days before you answer that.

  • http://www.onebyonemedia.com Jim “Genuine” Turner

    Sorry but the question in this post did not get added to the list. Or was that rhetorical. Go ahead and take a few days before you answer that.

  • Wes

    I have given up my blackberry so far this year, and guess what, things dont seem as urgent as they used to (but I would struggle to get back to a 2 day wait at the moment, but lest I am not in the two minute or two hour space any more)

  • Wes

    I have given up my blackberry so far this year, and guess what, things dont seem as urgent as they used to (but I would struggle to get back to a 2 day wait at the moment, but lest I am not in the two minute or two hour space any more)

  • http://realnetworksblog.com Lacy Kemp

    I think it’s something we put on ourselves. I think we also have the power to lift those expectations and make them more realistic. No one forces us to be so “fast”. It’s just something we are sometimes able to do, and therefore, people get used to it. I think we all hold the ultimate power for our response time. It’s just a matter of trusting that everything will be ok if we don’t answer rightthissecond. That can be a really scary thing for some people.

  • http://realnetworksblog.com Lacy Kemp

    I think it’s something we put on ourselves. I think we also have the power to lift those expectations and make them more realistic. No one forces us to be so “fast”. It’s just something we are sometimes able to do, and therefore, people get used to it. I think we all hold the ultimate power for our response time. It’s just a matter of trusting that everything will be ok if we don’t answer rightthissecond. That can be a really scary thing for some people.

  • http://shannonehlers.com Shannon Ehlers

    I really think this is the natural progression of Twitter – the perceived need to be always on. I disagree with anyone who thinks that they or I (but mostly I) need to be “always on”.

    As for follow-up, I kinda figure if I’m giving someone a valuable opportunity or valuable information and they appreciate it, then they will act accordingly, no prompting needed from me. If not, I will know soon enough.

    My employer has a standard practice of turning on email “Read Notifications” so everyone knows if/when everyone else reads the email you sent. I broke that policy my first week on the job because, hey, the notifications show up as *another* email to delete (I was practicing “inbox zero” before I ever knew about Merlin Mann).

    Besides, if you’re not reading my stuff and you miss something – whose fault is that??

  • http://shannonehlers.com Shannon Ehlers

    I really think this is the natural progression of Twitter – the perceived need to be always on. I disagree with anyone who thinks that they or I (but mostly I) need to be “always on”.

    As for follow-up, I kinda figure if I’m giving someone a valuable opportunity or valuable information and they appreciate it, then they will act accordingly, no prompting needed from me. If not, I will know soon enough.

    My employer has a standard practice of turning on email “Read Notifications” so everyone knows if/when everyone else reads the email you sent. I broke that policy my first week on the job because, hey, the notifications show up as *another* email to delete (I was practicing “inbox zero” before I ever knew about Merlin Mann).

    Besides, if you’re not reading my stuff and you miss something – whose fault is that??

  • http://blog.michaelcarrasquillo.com Michael J. Carrasquillo

    Well, we sort of all asked for it. We wanted things to help us get things done faster so we naturally expect people to respond faster. Look at the business world today, you carry a Blackberry from the company you’re employed by and you are required to keep it on at ALL TIMES! It’s in employment contracts and you can be let go for not responding to any request – 24 hrs a day 7days a week. I see people on vacation with this stress of replying to corporate e-mails or even worse attending conference calls while on vacation. I thought vacation was to get away from it all & recharge. I think it’s only going to get worse before it gets better. Someone has to put his or her foot down or maybe each one of us needs to publicly let it be known that if you contact me, I very well may not respond pre-instantaneously.

  • http://blog.michaelcarrasquillo.com Michael J. Carrasquillo

    Well, we sort of all asked for it. We wanted things to help us get things done faster so we naturally expect people to respond faster. Look at the business world today, you carry a Blackberry from the company you’re employed by and you are required to keep it on at ALL TIMES! It’s in employment contracts and you can be let go for not responding to any request – 24 hrs a day 7days a week. I see people on vacation with this stress of replying to corporate e-mails or even worse attending conference calls while on vacation. I thought vacation was to get away from it all & recharge. I think it’s only going to get worse before it gets better. Someone has to put his or her foot down or maybe each one of us needs to publicly let it be known that if you contact me, I very well may not respond pre-instantaneously.

  • http://www.linkedin.com/in/nigelwalsh Nigel Walsh

    I often think (with the aid of my wife) of giving up my beloved blackberry.. Its possible, we may do this and hats off to Wes to do this. The world will indeed keep revolving, but this is just evolution – I dont want to be an addict/become dependent on this. From a business perspective, surely this needs to be a collective decision – if only one person gives it up, then dont they get left behind – if everyone gave up – that would be a very different experiment!

  • http://www.nigelwalsh.com Nigel Walsh

    I often think (with the aid of my wife) of giving up my beloved blackberry.. Its possible, we may do this and hats off to Wes to do this. The world will indeed keep revolving, but this is just evolution – I dont want to be an addict/become dependent on this. From a business perspective, surely this needs to be a collective decision – if only one person gives it up, then dont they get left behind – if everyone gave up – that would be a very different experiment!

  • http://wyattpeak.com Wyatt

    I’ve never understood this desire to slow down. If nothing’s happening, I get restless. I like feeling permanently connected, and I like the fact that all forms of communication are beginning to approach real-time.

    Is the need to slow down really so widespread? If so, why did we begin this march towards speed in the first place?

  • http://wyattpeak.com Wyatt

    I’ve never understood this desire to slow down. If nothing’s happening, I get restless. I like feeling permanently connected, and I like the fact that all forms of communication are beginning to approach real-time.

    Is the need to slow down really so widespread? If so, why did we begin this march towards speed in the first place?

  • arossello

    Good point. It’s funny – I just happened to send a tweet out this evening to a new web host because I haven’t heard anything from them except auto-response emails since setting up an account on Friday. As I was sending it I thought, ‘wait, it’s Sunday. I’m complaining that I haven’t received a response within 2 days…on a weekend. What is my problem?’ But through their content they’ve set the expectation that I will wait less than 24 hrs to get my account setup, no matter the day.

    Now, it’s true that my concern about the host is slightly different. But it makes me wonder if we set our own expectations w/ people in similar ways. Sometimes it’s tough to know where the line is.

  • arossello

    Good point. It’s funny – I just happened to send a tweet out this evening to a new web host because I haven’t heard anything from them except auto-response emails since setting up an account on Friday. As I was sending it I thought, ‘wait, it’s Sunday. I’m complaining that I haven’t received a response within 2 days…on a weekend. What is my problem?’ But through their content they’ve set the expectation that I will wait less than 24 hrs to get my account setup, no matter the day.

    Now, it’s true that my concern about the host is slightly different. But it makes me wonder if we set our own expectations w/ people in similar ways. Sometimes it’s tough to know where the line is.

  • http://www.typecast.co.nz Rowan Schaaf

    The danger for most of us is falling into the trap where we give most of our time to the many people we don’t “know” so well and not enough time to those immediately around us i.e. our families and close friends. Both audiences are important especially when the former relates to our professional lives, but for many of us the balance is really hard to achieve, even more so with our ever increasing levels of connectivity.

  • http://www.typecast.co.nz Rowan Schaaf

    The danger for most of us is falling into the trap where we give most of our time to the many people we don’t “know” so well and not enough time to those immediately around us i.e. our families and close friends. Both audiences are important especially when the former relates to our professional lives, but for many of us the balance is really hard to achieve, even more so with our ever increasing levels of connectivity.

  • Sam Butler

    Ah, the joys of always being available. I’ve dealt with it, on and off, for 12+ years now. Back then, it was carrying a pager while working for a financial company, dealing with US & UK business units. (Low points were getting called repeatedly during — how shall I put this — intimate moments. Or stepping away from desk & getting repeatedly paged while… on the toilet.) I had a local pager, so I’d vacation out of town. Then I got nationwide paging, so I’d get cheap tickets to London & elsewhere. Then I ended up with a GSM phone with global roaming and, uh… heh.

    Having true peers on your team scattered around the globe can be useful. But if everybody feels the need to come to you… ack! Luckily most people are respectful of night time, but once you get a reputation for responding to e-mails / IM / phone calls around the clock, they stop calling other people and just go to you.

  • Sam Butler

    Ah, the joys of always being available. I’ve dealt with it, on and off, for 12+ years now. Back then, it was carrying a pager while working for a financial company, dealing with US & UK business units. (Low points were getting called repeatedly during — how shall I put this — intimate moments. Or stepping away from desk & getting repeatedly paged while… on the toilet.) I had a local pager, so I’d vacation out of town. Then I got nationwide paging, so I’d get cheap tickets to London & elsewhere. Then I ended up with a GSM phone with global roaming and, uh… heh.

    Having true peers on your team scattered around the globe can be useful. But if everybody feels the need to come to you… ack! Luckily most people are respectful of night time, but once you get a reputation for responding to e-mails / IM / phone calls around the clock, they stop calling other people and just go to you.

  • http://justenoughtechnology.typepad.com Michael fitzGerald

    Biologically we are hardwired to be reactive – hungry=hunt for food, alpha male growls=respond NOW
    Technologically we have devised an infrastructure that simply reinforces and amplifies this primitive reactive response. (That’s why your boss has no problem giving you a Blackberry)
    Culturally we now live in a society where the fight or flight reflex is counterproductive and the challenge is to turn all of this technology around so that we can have more time to be pro-active, creative and have fun

  • http://justenoughtechnology.typepad.com Michael fitzGerald

    Biologically we are hardwired to be reactive – hungry=hunt for food, alpha male growls=respond NOW
    Technologically we have devised an infrastructure that simply reinforces and amplifies this primitive reactive response. (That’s why your boss has no problem giving you a Blackberry)
    Culturally we now live in a society where the fight or flight reflex is counterproductive and the challenge is to turn all of this technology around so that we can have more time to be pro-active, creative and have fun

  • http://camprunapup.com/wp/ Katybeth

    My father in law a Chicago Fire Chief, who I’m crazy about, passed away 1 year ago yesterday. Recently, when I felt like I was not getting a quick enough answer from someone and rushed to follow an e-mail with a phone call,I heard the smile in his voice asking “where is the fire, I don’t see any smoke?.” with a giggle, I put down the phone and realized I could wait.

  • http://camprunapup.com/wp/ Katybeth

    My father in law a Chicago Fire Chief, who I’m crazy about, passed away 1 year ago yesterday. Recently, when I felt like I was not getting a quick enough answer from someone and rushed to follow an e-mail with a phone call,I heard the smile in his voice asking “where is the fire, I don’t see any smoke?.” with a giggle, I put down the phone and realized I could wait.

  • http://www.purecaffeine.com/nathanael-boehm/ Nathanael Boehm

    Give me my life back!! This current pace of life and communications in particular is not sustainable, not at this current velocity and not in the future if it continues this acceleration. It’s on the right side of the bell curve of optimal response time where it’s affecting personal efficiency and productivity.

  • http://www.purecaffeine.com NathanaelB

    Give me my life back!! This current pace of life and communications in particular is not sustainable, not at this current velocity and not in the future if it continues this acceleration. It’s on the right side of the bell curve of optimal response time where it’s affecting personal efficiency and productivity.

  • http://www.konayoga.com Barbara Uechi

    It’s up to us to choose whether to act or react. Act, and Twitter performs as a splint. React to the way it responds, or not, and it becomes a splinter.

  • http://www.konayoga.com Barbara Uechi

    It’s up to us to choose whether to act or react. Act, and Twitter performs as a splint. React to the way it responds, or not, and it becomes a splinter.

  • http://winning2win.com Erwin Chua

    Hi Chris,

    It seems like before we need training to move fast. Now it’s the total opposite, we need tobe trained to let go and slow down. Whoa dude. Total turnaround in the pace of life.

    People have to now realize the spinning cage we’re running in to get off and slow down. It can only happen if you take outself out of the game for a while.

    All the Best!

    Regards,

    Erwin Chua
    http://winning2win.com

  • http://winning2win.com Erwin Chua

    Hi Chris,

    It seems like before we need training to move fast. Now it’s the total opposite, we need tobe trained to let go and slow down. Whoa dude. Total turnaround in the pace of life.

    People have to now realize the spinning cage we’re running in to get off and slow down. It can only happen if you take outself out of the game for a while.

    All the Best!

    Regards,

    Erwin Chua
    http://winning2win.com

  • http://www.jean.ghalo.com Jean Ghalo

    Well nice post to have all that nice discussions and give opinions, so here is mine:

    I own and blackberry and cannot get rid of it.
    First I like to be connected to know what is going on around. Second as an entrepreneur and director of one of my 2 companies I have to keep following up with clients and crew members, in the advertising business I believe clients are always in a rush to get replies and things done so I make sure I am always there. Third, while traveling it is easier to stay connected than searching for WiFi connection, and if I am on a vacation I can manage things to not bother myself with work issues while am relaxing. Fourth, social media and online business requires so as well.
    And so many other points that keeps me connected 24/7.

    So I believe that we can stay connected while we can manage things to not bother or feel stressed.

    Cheers!
    Jean

  • http://www.jean.ghalo.com Jean Ghalo

    Well nice post to have all that nice discussions and give opinions, so here is mine:

    I own and blackberry and cannot get rid of it.
    First I like to be connected to know what is going on around. Second as an entrepreneur and director of one of my 2 companies I have to keep following up with clients and crew members, in the advertising business I believe clients are always in a rush to get replies and things done so I make sure I am always there. Third, while traveling it is easier to stay connected than searching for WiFi connection, and if I am on a vacation I can manage things to not bother myself with work issues while am relaxing. Fourth, social media and online business requires so as well.
    And so many other points that keeps me connected 24/7.

    So I believe that we can stay connected while we can manage things to not bother or feel stressed.

    Cheers!
    Jean

  • http://www.ribeezie.com Ricardo Bueno

    I manage a few different email accounts but my primary business account is the one that I hold with The Real Estate Tomato. It’s this account in particular that I’m quick to answer to as I deal mostly with sales and customer service requests. But in between the day-to-day stuff, meetings, (and some other off-line stuff that I’m working on) it can be tough to get to people within the hour or two. Most of these emails are easy to get to and respond to but when you’re away from the computer or have family time in the evenings during the weekend, that just isn’t so.

    So what do I do to manage expectations? For one, I started using AwayFind when I heard you mention it here. It’s a great application and I’ve found that people do in fact make use of it under the appropriate circumstances which is great. I find that I actually peek at my email less and focus on other things. But then I also set expectations up front with new prospects and clients. I let them know how I work and communicate and as them how they prefer to communicate as well. Updates go out every morning to keep everyone “in the know” and from there, it helps eliminate some of the back and forth mess that’s created from the whole “did you get my message” moments.

    That’s my process anyway…

  • http://www.ribeezie.com Ricardo Bueno

    I manage a few different email accounts but my primary business account is the one that I hold with The Real Estate Tomato. It’s this account in particular that I’m quick to answer to as I deal mostly with sales and customer service requests. But in between the day-to-day stuff, meetings, (and some other off-line stuff that I’m working on) it can be tough to get to people within the hour or two. Most of these emails are easy to get to and respond to but when you’re away from the computer or have family time in the evenings during the weekend, that just isn’t so.

    So what do I do to manage expectations? For one, I started using AwayFind when I heard you mention it here. It’s a great application and I’ve found that people do in fact make use of it under the appropriate circumstances which is great. I find that I actually peek at my email less and focus on other things. But then I also set expectations up front with new prospects and clients. I let them know how I work and communicate and as them how they prefer to communicate as well. Updates go out every morning to keep everyone “in the know” and from there, it helps eliminate some of the back and forth mess that’s created from the whole “did you get my message” moments.

    That’s my process anyway…

  • http://from.simontsmall.com Simon T Small

    Clients like this annoy me… although its all about expectation management, if you respond in 5 minutes a few times, they’ll start to expect it, respond once every day and they’ll expect it…

    Blackberries and iPhones are dangerous for managing these expectations, because its so easy to respond whilst in a taxi, other than in 4 hours when you get back from your meeting…

  • http://from.simontsmall.com Simon T Small

    Clients like this annoy me… although its all about expectation management, if you respond in 5 minutes a few times, they’ll start to expect it, respond once every day and they’ll expect it…

    Blackberries and iPhones are dangerous for managing these expectations, because its so easy to respond whilst in a taxi, other than in 4 hours when you get back from your meeting…

  • http://kevinsgreatadventure.blogspot.com kevin cimring

    Great post Chris. How many times have you seen parents at the park on weekends typing away on their Blackberrys, instead of paying some attention to their kids. Heck, we’re all guilty of that. Our kids don’t deserve it and neither do we.

  • http://kevinsgreatadventure.blogspot.com kevin cimring

    Great post Chris. How many times have you seen parents at the park on weekends typing away on their Blackberrys, instead of paying some attention to their kids. Heck, we’re all guilty of that. Our kids don’t deserve it and neither do we.

  • http://vividlydrawn.com William L.

    We are at fault is correct. We have to push back and limit ourselves, otherwise we end up becoming gluttons and become anxious for … everything.

  • http://vividlydrawn.com William L.

    We are at fault is correct. We have to push back and limit ourselves, otherwise we end up becoming gluttons and become anxious for … everything.

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