Getting Ahead Of Myself

scheduling and calendars Lately, I’ve been working on improving my efficiency and my productivity. Very specifically, I’m trying to iron out the wrinkles that come from suddenly being in a situation where I’ve run out of time and have something due. For some kinds of work, this is difficult. For blogging and writing, I’m finding that there are plenty of ways to get things together. I just have to use the right tools.

Schedule Your Blog Posts

I just wrote about the new WordPress editorial calendar plugin. This is probably the easiest way to schedule your blog posts. But if you aren’t using that plugin, it’s still easy to set your post up to go live in the future.

Find this little edit button above the publish button:

publish area of WordPress 3

Click it, and you’ll see this:

publish area set to post in the future on WordPress 3

Just set the date to a time and day that make sense to you and your audience. (I post at two different times of day more than any other: 4:30AM local time and 2:30PM local time. I don’t really have science behind this, but it seemed like two times of day to slide in some content that might get your attention.)

You Can Even Schedule Your Mentions of the Post

Recently, I had to use Hootsuite, because my Twitter software of choice had stopped working temporarily due to a glitch on Twitter’s side of the equation. I poked around and found that there’s a feature that allows you to schedule tweets. Here’s a quick snap of it:

Hootsuite scheduling function

I haven’t used many of the automated tools in Twitter, because I prefer the medium to be a lot more humanized. I have a somewhat more automated Twitter account, @broganmedia, that blurts out my blog posts when they go live, plus some other sharing features, but my main Twitter account, @chrisbrogan, has been 100% me.

Just for the sake of trying it, I scheduled a few tweets. One was to help out my friend, Colin Bower. I’ve got a tweet pointing to this call to action post scheduled over the next 20 days at different times, to try and keep this information front and center. It seemed like a noble thing to do.

I’m debating whether or not I want to schedule a tweet to coincide with the publishing of a post, but something more nuanced than just an automated blurt of the post title. I’m leaning towards “no,” because my account is personable, but I’m also seeing why having at least one tweet mentioning a new post would save me worrying about giving it a good send off. We’ll see how I end up resolving this one.

But the Option Exists to Use Scheduling Tools

And that’s the big point. You never know what the day is going to serve you. If creating consistent, useful content matters to you, then don’t let the day’s whims get in the way of publishing your work. When the mood strikes and you write a second amazing post after already writing the day’s post, schedule it for the future. Get into the habit of doing this. See if you can write two or three posts at every occasion when you find time to write. The practice will improve your writing ability over time.

Oh, and I wrote this on 9/9/2010, so I’m practicing what I preach.

What do you think?

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  • Anonymous

    I think scheduling posts and tweets is not unethical or against using Twitter in a human way – *providing* you do catch up and respond to people.

    It’s not IRC, even if it *can* be used that way.

    Many times people on west coast USA/Canada timezones will tweet me a message and I will not respond until I am awake. Doesn’t mean I am using it wrong. Same with blog comments, people know I will get to them eventually.

    Personally the expectation is that a human reads and responds appropriately – time shifting does not harm this, only making it 1-way does.

    • http://chrisbrogan.com Chris Brogan

      I like it. Thanks, sir.

      • strakel shillingford

        i like it too

      • strakel shillingford

        i like it too

    • http://www.danieldecker.net Daniel Decker

      I like it too. 1 way is the unhuman way. Interacting and responding is human. :)

    • http://www.danieldecker.net Daniel Decker

      I like it too. 1 way is the unhuman way. Interacting and responding is human. :)

    • Anonymous

      @ChrisG: Totally agree. One of the big reasons I like twitter is this asynchronous communication. You message me when it’s convenient for you and I reply when it’s convenient for me. Email is like that. IM, IRC, Phone etc are the complete opposite.

      @Chris Brogan: I’ve been thinking of using scheduled tweets (and other schedule postings) to add to my overall presence online to help me focus more on creating the content in the first place. I’ll continue to interact, just at more structured times and on my schedule, vs having it pulling me in like it does now. I’m sure I’m not alone. I see great potential in this for us all in these kinds of tools. The people who abuse these tools (auto DM’ing spam’s a good example) will get weeded out pretty quickly from most people’s social streams anyway.

    • Anonymous

      @ChrisG: Totally agree. One of the big reasons I like twitter is this asynchronous communication. You message me when it’s convenient for you and I reply when it’s convenient for me. Email is like that. IM, IRC, Phone etc are the complete opposite.

      @Chris Brogan: I’ve been thinking of using scheduled tweets (and other schedule postings) to add to my overall presence online to help me focus more on creating the content in the first place. I’ll continue to interact, just at more structured times and on my schedule, vs having it pulling me in like it does now. I’m sure I’m not alone. I see great potential in this for us all in these kinds of tools. The people who abuse these tools (auto DM’ing spam’s a good example) will get weeded out pretty quickly from most people’s social streams anyway.

    • Anonymous

      @ChrisG: Totally agree. One of the big reasons I like twitter is this asynchronous communication. You message me when it’s convenient for you and I reply when it’s convenient for me. Email is like that. IM, IRC, Phone etc are the complete opposite.

      @Chris Brogan: I’ve been thinking of using scheduled tweets (and other schedule postings) to add to my overall presence online to help me focus more on creating the content in the first place. I’ll continue to interact, just at more structured times and on my schedule, vs having it pulling me in like it does now. I’m sure I’m not alone. I see great potential in this for us all in these kinds of tools. The people who abuse these tools (auto DM’ing spam’s a good example) will get weeded out pretty quickly from most people’s social streams anyway.

    • http://blog.esimplestudios.com Gabriele Maidecchi

      I totally agree.
      I, too, schedule some tweets when I feel like I have a few to send and I don’t want to clog someone’s feed.
      Also, when I have a new post in my blog I schedule a couple tweets from my personal and corporate Twitter accounts with 10 hours shift, to cover all time zones. I don’t automatize it completely, actually I press the TweetMeMe button on my WordPress and schedule that message adding a comment here and there :p
      And I always get back at people RTing me or replying, so I guess I am not de-humanizing it.

  • http://www.zackgrossbart.com Zack Grossbart

    I’ve always dreamed of being one of those Jack Kerouac, off the cuff, immediate types of writers, but I’m just not. I schedule everything I write at least a week ahead of time. I need the week to tighten and edit. Realize my second paragraph should be my third.

    Blogs have the amazing power to react quickly, but for me that can be too quickly. Thanks for the reminder.

  • http://kbjonline.com @katebuckjr

    Chris, I will forgive you for 1 automated tweet announcing a new blog post, in fact, I champion it if it takes 1 (even small) worry off your plate while accomplishing the same task. But since I’m not shy about my position regarding “help” with social tasks …I might just be biased!

  • http://twitter.com/pheffernanvt Pat Heffernan

    Agreed, Chris, and thanks for sharing your thinking. I’ve found having a few ‘evergreen’ blog posts pre-scheduled eases my mind immensely, which lets me focus better on today’s writing. I find it especially helpful for a group blog and may switch from the Google calendar we developed to using the WordPress editorial calendar plugin.

    As much as possible I also try to keep my tweeting in real time, but have found HootSuite useful for scheduling when I know I’ll be tied up in a meeting — or I know those most likely to be interested aren’t available until later. Now if there were just a tool other than RSS to call specific tweets I missed but are interested in to my attention when I’m back online….

  • http://pickingdaisiesinpurgatory.com/ Colleen Clifford

    I just started using the WordPress editorial calendar yesterday, and I’m already LOVING IT. Thanks for pointing it out!

    My writing tends to go in cycles, depending on time available and level of inspiration. On the days when I’m cranking out posts like nobody’s business, this will be a great help in scheduling them out across the week in some kind of sane way. The drag-n-drop calendar makes it much easier to visualize where things will fall, and also makes it so simple to shuffle things around when needed.

    A total win on this one.

  • http://reallifemadman.wordpress.com Marjorie Clayman

    These are all great ideas and recommendations.

    I guess so far as blogging goes, I can luxuriate for now in just scheduling when each day I want to write my posts. I know that I need to allot about half an hour or so to do that, and I know that I like to try to post one before I get completely immersed in my work for the day.

    I also am currently not writing posts in advance because I have the luxury of being able to use my blog as kind of a really gratuitously long tweet. You don’t know what is going to set your brain off 2 days in the future (or do you?!?), and that is a lot of what gets me typing.

    I would also ask you a question (one that I don’t think can be Googled this time). Let’s say you write a post about something you’re really fired up about, but you set it to publish a day or two later. When people finally start commenting or tweeting, are you still as fired up about it, or is it kind of like when you have to tell the same story for the fifteenth friend or relative. “oh, yeah, that. I’m on to other stuff now.”

  • http://www.indiebusinessblog.com Donna Maria Coles Johnson

    Thanks for a wonderful post. Anyone in business today must embrace the notion that part of their job is to produced regularly scheduled content that engages and informs their niche. This requires all of us to behave in many ways like a traditional media outlet — producing systematized, regularly scheduled, repeated, relevant content that supports all of our business and personal messages. The tools you mention in this post help all of us do these things in efficient and cost effective ways. Thanks again!

  • http://www.danieldecker.net Daniel Decker

    I schedule things all the time, posts and Tweets. I need to do a much better job of having posts in the can that I can actually schedule though. I tend to write when the inspiration hits instead of setting down and cranking out two or three posts at a time so that I can get ahead of the curve. For Twitter, I do schedule a lot. Most schedule links and resources that I find so that my stream stays active while I’m busy doing work. I never schedule generic Tweets though, I always customize the message as if I were real-time tweeting.

  • http://wwwjackbenimble.blogspot.com/ The JackB

    I love Hootsuite. It is a very effective tool that I use on a regular basis.

  • Anonymous

    I don’t think there’s anything wrong with announcing with one automated post that there is a new blog post up. For one thing, my workload is such that I often go to bed at 2 am, and get up after 8. But I also know that many people read blogs and tweets when they first get to work, at 8:00.

    So I schedule my blog posts to publish at 8 (like you mentioned above), and schedule TwitterFeed to tweet the new post within 30 minutes. I do that with both my personal humor blog and my regular work blog. The rest of the discussion, follow-up, and “in case you missed it” messages all happen live.

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  • http://twitter.com/ThrowingaBrick Roy Scribner

    The automated spam-blast, when publishing a new post, is not something that I would do, Chris (did I needlessly bias my opinion with that adjective? lol). Without question, you are nearly unique among the “A-list” set, in that you actually socialize with your audience, to the extent that you are able. I cannot fathom how much time this takes, on your part, but I do not have to tell you that being social is a core tenet of social media.

    Scheduling post, though, is huge and anyone who is serious about generating consistent content needs to learn the discipline of writing multiple posts, in one sitting. I am not there, yet, but I am working toward that goal.

  • http://twitter.com/ThrowingaBrick Roy Scribner

    The automated spam-blast, when publishing a new post, is not something that I would do, Chris (did I needlessly bias my opinion with that adjective? lol). Without question, you are nearly unique among the “A-list” set, in that you actually socialize with your audience, to the extent that you are able. I cannot fathom how much time this takes, on your part, but I do not have to tell you that being social is a core tenet of social media.

    Scheduling post, though, is huge and anyone who is serious about generating consistent content needs to learn the discipline of writing multiple posts, in one sitting. I am not there, yet, but I am working toward that goal.

  • Bob Reed

    I’ve been regularly using this scheduling option since I launched my blog two months ago. I use my planning time every evening to polish and schedule my posts, which go live at 6:00 a.m. the following morning. A much saner way to launch into your day with one item already logged as complete.

  • Bob Reed

    I’ve been regularly using this scheduling option since I launched my blog two months ago. I use my planning time every evening to polish and schedule my posts, which go live at 6:00 a.m. the following morning. A much saner way to launch into your day with one item already logged as complete.

  • http://twitter.com/CoachDawnWrites Coach Dawn

    After reading the comments, it seems that I’m behind on the scheduling posts thing! I’ve got my blog set up to tweet new writing, but I clearly need to step up my twitter game!

  • http://mttoolsonline.com/blog Kathy Nicholls

    I use the WP to Twitter plugin for posting to Twitter with new posts. That allows me to personalize it so it’s not something that just says “new post.” I try to schedule my posts so that they go out in the middle of the night where I am so they are around first thing in the morning for those readers on the East coast. It has worked well so far. I think as long as you still engage, that’s what counts. I love the calendar you just told us about and have put it on my site as well! Thanks so much.

  • http://mttoolsonline.com/blog Kathy Nicholls

    I use the WP to Twitter plugin for posting to Twitter with new posts. That allows me to personalize it so it’s not something that just says “new post.” I try to schedule my posts so that they go out in the middle of the night where I am so they are around first thing in the morning for those readers on the East coast. It has worked well so far. I think as long as you still engage, that’s what counts. I love the calendar you just told us about and have put it on my site as well! Thanks so much.

  • Claudenekorba

    Time is much more precious than money, and your audience spends time with you because you spend time with them in such a generous and gracious manner. A few auto-tweets as you mentioned are fine — even expected — but your *gift* and sharing are so rare…try not to dilute it too much :)

  • Anonymous

    Thank you for pointing out the Editorial Calendar plugin. That’s great! I was already using Hootsuite to tweet about our blog postings but this plugin will help me organize the work of my little writing team. Wonderful!

  • http://researchwritingcenter.com/blog Alex Toll

    Thanks for the assitance=) I’m a rookie with WordPress and all its functionality – so this is going to be really helpful!

  • http://mimosaplanet.com James M Cooper

    Nice post Chris,
    How long before I can (literally) speak to my computer and tell it anything I want to happen and it figures out the ‘how to’ between all my vast number of accounts, apps, platforms, etc? That will mean moving from efficiency to true effectiveness.

    In the mean time; agreed… post scheduling and other commonly repeated tasks should be automated, human interaction is human interaction… this is always personal. Automation of regular tasks & personal human interaction co exist perfectly, I don’t believe they are mutually exclusive.

  • http://mimosaplanet.com James M Cooper

    Nice post Chris,
    How long before I can (literally) speak to my computer and tell it anything I want to happen and it figures out the ‘how to’ between all my vast number of accounts, apps, platforms, etc? That will mean moving from efficiency to true effectiveness.

    In the mean time; agreed… post scheduling and other commonly repeated tasks should be automated, human interaction is human interaction… this is always personal. Automation of regular tasks & personal human interaction co exist perfectly, I don’t believe they are mutually exclusive.

  • http://mimosaplanet.com James M Cooper

    Nice post Chris,
    How long before I can (literally) speak to my computer and tell it anything I want to happen and it figures out the ‘how to’ between all my vast number of accounts, apps, platforms, etc? That will mean moving from efficiency to true effectiveness.

    In the mean time; agreed… post scheduling and other commonly repeated tasks should be automated, human interaction is human interaction… this is always personal. Automation of regular tasks & personal human interaction co exist perfectly, I don’t believe they are mutually exclusive.

  • http://twitter.com/kyleplacy Kyle Lacy

    I think this is a great tool! The amount of time saved due to scheduling and planning ahead is indeed valuable.

  • http://twitter.com/kyleplacy Kyle Lacy

    I think this is a great tool! The amount of time saved due to scheduling and planning ahead is indeed valuable.

  • http://twitter.com/jeremya jeremya

    I’ve been playing around with scheduling some tweets lately and I feel like I’ve had some success with it. I would guess that 95% of my tweeting is me live, but I’ve found that I get a bigger “reaction” to tweets that go out during my work hours when I generally don’t have a lot of time to spend on Twitter.I’ve also found, like you, that it helps to repeat your important tweets at different times of the day as people are on at different times and time lines are cluttered. That being said this in no means be a “Ronco” solution don’t just “Set it and forget it” like chrisgarret said below you need to follow up with replies when you have the time to do so.

  • http://JudyScuderi.com Judy Scuderi

    I am familiar with all of the scheduling tools you mention and I have to agree that they are way cool. My favorite is the editorial calendar in WordPress. Once I get started posting I seem to be on a roll.

  • http://managing-turbulence.org/ Fambus2009

    Your basic tools are good, and so is “trust” but you are generally try to sell something so often that I have stopped subscribing. Try to find some balance here…

  • http://managing-turbulence.org/ Fambus2009

    Your basic tools are good, and so is “trust” but you are generally try to sell something so often that I have stopped subscribing. Try to find some balance here…

  • Anonymous

    Chris–you’re the best–did not know about this tool, busy couple of weeks, writing inspiration right now, and voila, posts scheduled for the rest of this week. Thanks!

  • http://www.blackfridayplanet.com/ William Hushburn

    Haha! I didn’t know that we can do this on our word press.