December 31, 2009 66 Comments

Using Google Wave for Task Management

wave graphic I’m getting more and more into Google Wave as a collaboration tool. I’m using it with Justin Levy for work stuff, with a whole host of people for my new business project, and I’m getting into the possibilities. I still have many wishes for it (post forthcoming). Today, I started using it for task management, shifting away from my use of “Things” on my Mac.

Here’s my reasoning:

We can only visit so many applications regularly as part of a flow. Right now, my current “go to” applications are: email, Google Reader, calendar, Facebook, Twitter, email marketing (Publicaster), Evernote, slowly Google Wave, and that’s about it.

In a business flow, they work something like this:

  • Mail and Twitter – communication / media making
  • Reader – monitoring and story gathering
  • Calendar – scheduling / appointments
  • Evernote – “storage” information (like my frequent flier card #’s)
  • Google Wave – project collaboration, like figuring out how things will work for events, etc.

Inside Wave, I started a wave to myself called “Threads.” In there, I have the status of Open, Waiting For, and Scratch Pad. I edit them as I have things come in. So, if someone needs something, I throw it in the “open” section until I get it done.

What’s missing are things like “deadlines,” but you know what? I don’t use deadlines, and if I have a deadline, I use the calendar. What’s also missing are some automated functions, like being able to “checkbox” closed a task. But I don’t care. I just delete.

The point, I guess, is that I’m using Google Wave as a task manager because it’s starting to fit into my flow. All my tools have to fit some kind of flow or I won’t use them.

Have you ever mapped your own flows?

And what do you think of the idea?

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    When I am using Google wave for task management, it would be better that I could see it available offline. I don't see this option yet.

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    Google Wave is promising on so many levels and definitely want to give this a go. TaskSquid.com is a tool that has some of Google's features, but is geared for task management.

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    When I am using Google wave for task management, it would be better that I could see it available offline. I don't see this option yet.

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  • ReaderX

    Love using Google Wave for real time collaboration with remote parties, but I cringe at the idea of a half-assed project management solution. It’s like using a paper tablet. Have you tried something like Unfuddle or Basecamp or similar? Leaps and bounds ahead of Wave for purposes of PM.

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